In our experience with clients we’ve noticed, that in the U.S., California and Florida seem to have the most stringent policies and regulations regarding private security companies and Private Protection. Even if these rules, laws, and regulations don’t apply to you now, it never hurts to know them comply with these updated regulations because in doing so, you’re doing a little more to protect your team and your business from fines and litigation- many of these laws are in place to protect you. Every state government has its own set of rules for security guard licensing standards, make sure that you know the specifics for your state and any state that you may have employees in. Here is a good resource for reference. For states that have certifications, be sure to have copies of the official certificate on record for your employees.
Violations of local regulations, whether intentional or not, in most states, will carry a fine that is paid out by the registered owner of the registered business, NOT the insurance company. And if that’s not bad enough, most insurance companies don’t want to work with companies that have a record marred with violations.
Rich documentation and record-keeping is key to protecting your business prove the actions or inactions of your business comply with your state laws. If you ever in the position of having to produce records for a lawsuit, having the most robust and up-to-code documentation will significantly help your case.
While we are on the topic of keeping records, in California, it’s required that all deadly weapons, such as firearms and batons, have records kept stating the person it’s registered to and all persons that may at any time have potentially have access to said weapons. For firearms information such as names of users or potential users, make and model of the firearm, caliber, serial number, and legal owner of the weapon. If it’s a baton, the make and the model should be recorded, and if it has a serial number, that too must be logged.
Many states have regulations in place for the advertisement of private security that include the business name exactly how it is registered with your state’s licensing bureau or agency, as well as the business address and/or phone number as they appear in your state’s registry. This protects you as a business from being fraudulently mimicked, and it protects the consumer from the same.
For a quick tour of CSA360 and to see how we can help with compliance documentation, click here and fill out the form, and one of our Security Professionals will reach out to you. Or you can contact us at firstname.lastname@example.org.